Host a Meeting with Guests from the Old Control Panel.

Instructions

Step 1. Prepare the setup

In the Old Control Panel :

1. Select an App from Step 1 : Select an App. (To upload an App, refer to this document)

2. Select a Config from Step 2 : Select a Config (To create a New Config, refer to this document)

3. Go to Step 4 : Generate Meeting URLs.

Step 2. Click ‘Generate Meeting URLs'

2 Links will be created.

The first Link is for the Host of the Meeting and the second is for the invited Guest.

Step 3. Start the Meeting

1. Click 'Host Meeting' to start the meeting as a Host

If you are the Host of the Meeting. Click ‘Host Meeting’.

2. Click the Join Meeting button to join the Meeting as a Guest

If you are a Guest, you can click ‘Join Meeting’ from the Control Panel (or you can get invited to the Meeting by the Host who will share the Meeting URL with you).

4. Click ‘Copy Application URL’

Copy the Link of the Meeting to your Clipboard to share it with others.

You can copy :

1. The Link of the Host to paste it on the Browser (or use it somewhere else).

2. The Link of the Guest to share it with your Guests.

Warning 1 🚫 ❌ : Bug in UE 5.2 preventing Guests to join Meetings

This bug is preventing other customers from successfully joining Meetings.

Only the first visitor (usually the Host) can effectively participate in the Meeting.

We are actively working to identify and implement a solution for this issue.
Once resolved, we will submit the fix to Epic Games for inclusion in Unreal Engine.

While this bug persists, we are designating the Meeting system for UE 5.2 as an experimental Beta Version.

This means we cannot guarantee its consistent functioning.

From the Link below, you can download a Project Source Code which appears to always be working with UE 4.27 https://bitbucket.org/Eagle3DStreaming/e3dsfeaturestemplate/

A workaround ✅

This is a workaround that a customer came up with, to get his Meeting System to work (using UE 5.2) and get the Guests to connect with him as a Host:

you need to join as a Guest exactly when the Host is loading their instance.

After it is fully loaded for the Host, no Guest can enter.

To put it in the steps, you need to:

1. Share the Guest's link with anyone who wants to join. It will tell them that the session has not been started by the Host.

2. You need to open the Host's Link and wait until it will go through the queue.

3. The moment it shows the loading bar for the Host, every Guest should refresh the Link and join the session simultaneously.

If there is anyone who was late to reload the page and the Host's App has already started, there is no way to join after that.

Warning 2 🚫 ❌ : App Versioning in Meeting Links

If you choose a specific Version of your App, for example V6 and you generate a Meeting URL from your Control Panel, you would see ‘'app version = 6’' in your Host and Guest Meeting Links.

In that case, the Meeting session would not start, (the Host would not see a List of the Guests) and the Guests would not be able to join the Meeting either.

The Guests would get this message: ‘'No Meeting found with that Guest meeting ID hosted by ‘'Username’'. Either Meeting ended or not hosted yet. Retrying in x seconds.’'

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